If you have an upcoming presentation and want it to run as smoothly as possible, you should check to make sure these following 5 things are in order before you begin. Whether you are presenting in-house or at a third party venue, these 5 audio visual checks will help to ensure a presentation without technical difficulties.
1. Microphone Check
Before the presentation begins, you should be aware of the availability of microphones as well as the logistics surrounding it. Having a microphone check will allow you to understand which spots on the stage are feedback hot spots so that you can avoid them. This is especially important if the presenter moves around often. An audio-visual engineer can help with the technical checks and setting up for the presentation.
Prior to presenting at a location, it is important to be aware of the lighting situation. A room that is too bright without the ability to dim the lights can make it difficult for the audience to see the presentation slides. On the other hand, a room that is too dim may cause the audience to dose off and pay less attention to the presenter as well as make it difficult to take notes. Planning ahead will give you the upper hand knowing what lighting situation you have to work with and if that venue is right for your presentation.
Some venues have minimal access to outlets which can be problematic if your laptop is running on low battery. In today's world, almost every presentation includes some form of technology, whether that's a laptop and PowerPoint presentation, a microphone, or any other device that requires power. That being said, you need to know where the outlets are in the room, if they are close enough to reach your device, or if you will need an extension cord. If no outlets are available, you may have to alter your presentation accordingly.
4. Tables and Chairs
While this may seem like someone else's responsibility, any good presenter will make sure that the logistics do not interrupt his/her presentation. Making sure there is adequate seating, and then some for invited guests, will reduce the distraction of last minute guests trying to find a place to sit. In addition, minimal seating requires additional guests to stand in the back which may interfere with their ability to fully concentrate on the presentation.
5. Screens and Presentation Material
Quality visuals is a key part to any good presentation. If a presenter is using a projector without the proper screen, it may be perceived as sloppy if projected on a wall. In addition, the quality of the image will not be as sharp as a proper projection screen. Check in with your venue to make sure they have the equipment you need for your presentation.
Everyone is capable of this simple 5-check list prior to presenting, but it is even easier with the help of professional audio-visual engineers who can take care of the logistics so that you can focus on the presentation. For more information regarding audio-visual details or to help with your next presentation, reach out to us here.